The Ultimate Guide on How to Print from SharePoint

In today’s digital world, SharePoint has become an essential tool for many businesses. This platform enables teams to collaborate and share documents seamlessly. An integral function often required by users is understanding how to print from SharePoint. This comprehensive guide is here to simplify this process for you.

How to Print from SharePoint

What is SharePoint?

SharePoint is a web-based collaborative platform from Microsoft. It is predominantly used for storing, organizing, sharing, and accessing information from any device.

All you need is a web browser, such as Microsoft Edge, Internet Explorer, Chrome, or Firefox. Despite its numerous features, one aspect that users often seek help with is learning how to print from SharePoint.

Step-by-step Guide: How to Print from SharePoint

Printing documents from SharePoint doesn’t need to be complicated. Follow these steps to print with ease:

Step 1: Open Your Document

To begin with, navigate to the SharePoint site containing the document you wish to print. Open the document in Microsoft Word, Excel, or any other application that supports printing.

Step 2: Navigate to the Print Option

Once your document is open, locate the ‘File’ tab in the application’s toolbar. Clicking on this will reveal a dropdown menu, from which you should select ‘Print’.

Step 3: Set Your Print Preferences

After you’ve selected ‘Print’, a dialog box will appear. Here, you can adjust your print settings, such as the number of copies, color format, and double-sided printing.

Step 4: Print Your Document

After confirming your settings, click ‘Print’. Your document will then be sent to your chosen printer, effectively teaching you how to print from SharePoint.

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Mastering how to print from SharePoint is a simple process that can make a world of difference in your daily operations. Following this guide will ensure that you can print documents quickly and efficiently, thus boosting your productivity.

If you’re looking for more advice on optimizing your printing process, you might consider Printing a Test Page. This is a useful trick that can help you troubleshoot and ensure your printer is working correctly.

Frequently Asked Questions

How do I change the print settings in SharePoint?

Within SharePoint, you’ll need to open your document in the relevant application (like Word or Excel) and change the print settings there.

Can I print directly from SharePoint Online?

Yes, but you need to open the document in the corresponding Office Online application first. From there, you can proceed with printing.

What if I can’t find the ‘Print’ option in SharePoint?

If the ‘Print’ option is not visible, check that you have opened the document in an application that supports printing. You may need to download the document and open it in a compatible application.

Can I print a whole SharePoint site?

Printing a whole SharePoint site is not directly possible. You can, however, print individual pages or documents from the site.

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