How to Share a Printer: A Comprehensive Guide for Mac and Windows Users

In a home or office setting, the need to share a printer between multiple devices is common. Thankfully, both Mac and Windows operating systems provide built-in options to share your printer with other devices on your network. Here’s a comprehensive guide on how to achieve this.

How to Share a Printer?

Sharing a Printer on a Windows OS

To share a printer on a Windows operating system, follow these steps:

  • Navigate to the ‘Control Panel’, then choose ‘Hardware and Sound’.
  • Click ‘Devices and Printers’.
  • Right-click your printer, and select ‘Printer properties’.
  • Go to the ‘Sharing’ tab, and check the box labeled ‘Share this printer’.
  • Give your printer a share name, and then click ‘OK’.

Sharing a Printer on a Mac OS

Sharing a printer on a Mac is also straightforward:

  • Click the Apple menu, then ‘System Preferences’.
  • Select ‘Sharing’.
  • Check the box labeled ‘Printer Sharing’.
  • Select the printer you wish to share from the ‘Printers’ list.

Accessing a Shared Printer

Once you’ve shared the printer, other devices on your network can access it by adding it to their list of printers.


Knowing how to share a printer can greatly enhance the printing efficiency in your workspace, whether it’s at home or in the office. Remember, it’s all about making sure your printer settings are correctly configured for sharing.

You should Print a Test Page to make sure it is working perfectly.

Frequently Asked Questions

Can I share a printer between a Mac and a Windows computer?

Yes, you can share a printer between these operating systems. However, ensure that the printer drivers are installed on both computers for seamless operation.

Is it possible to share a printer over the internet?

Yes, through a feature called Google Cloud Print, you can share your printer over the internet. However, note that this service is being phased out and may not be available on all devices.

What do I do if I can’t connect to a shared printer?

First, check that the printer is turned on and connected to the same network as your device. If you still can’t connect, ensure the printer’s sharing settings are correctly configured.

How can you tell whether the printer has been shared?

For Windows, navigate to ‘Control Panel’ > ‘Hardware and Sound’ > ‘Devices and Printers’. Locate your printer, right-click on it and select ‘Printer Properties’. Click the ‘Sharing’ tab. If the printer is shared, the ‘Share this printer’ box will be checked.

For Mac, go to ‘System Preferences’ > ‘Sharing’. If the ‘Printer Sharing’ box is checked and your printer is listed in the ‘Printers’ list, it has been shared.

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